Privacy Policy

Last updated: September 2026

BelgianScoutNordics respects your privacy and is committed to handling personal information in a transparent, responsible and secure way.

This Privacy Policy explains what personal information may be collected through the BelgianScoutNordics website and related forms, why it is collected, how it is used, which service providers may process it and what rights you have under applicable data protection law, including the General Data Protection Regulation (GDPR).

1. Wh is responsible for your personal data?

BelgianScoutNordics is responsible for deciding how and why personal information collected through this website is used and therefore acts as the data controller for that information.

For questions about privacy or the use of your personal information, please contact:

BelgianScoutNordics
Email: info@belgianscoutnordics.com

Wix confirms that, for visitor data collected through a Wix website, the site owner is generally the data controller and Wix acts as a data processor on behalf of the site owner.

2. What personal information may we collect?

Depending on how you use the website, BelgianScoutNordics may collect information including:

Name
Email address
Phone number
Country or location
Club or organisation
Professional role
Current or previous football experience
Scouting experience
Market knowledge
Qualifications and licences
Languages
Availability for football opportunities
Preferred type of scouting role
LinkedIn or other professional profile links
CVs
Scouting portfolios
Example scouting reports
Information submitted through Player Report Requests
Information submitted through applications or contact forms
Member or account information where a website account is created
Information voluntarily included in comments or messages
Website usage and technical information such as pages visited, traffic source, device information and general geographic location

We aim to collect only information that is relevant and necessary for the purpose for which it is requested. This reflects the GDPR principles of purpose limitation and data minimisation.

3. Why do we process personal information?

Personal information may be processed for purposes including:

Responding to enquiries
Communicating with website visitors
Managing Player Report Requests
Managing scout applications and participation
Operating the BelgianScoutNordics educational scouting programme
Operating the BSN Scout Directory
Publishing scout profiles where the scout has chosen to participate
Allowing scouts to maintain or update their own profile information
Managing website accounts
Providing clubs and football professionals with access to publicly available scout information
Managing website administration
Website security
Understanding how visitors use the website
Improving website content, structure and performance
Complying with applicable legal obligations

Personal information will not intentionally be used for purposes that are incompatible with the reason for which it was originally collected.

4. BSN Scout Directory

BelgianScoutNordics may operate a public Scout Directory containing professional information voluntarily submitted by scouts.

Participation is voluntary.

A scout may choose to provide information such as:

Name
Profile photo
Current club
Current role
Previous football experience
First-team or youth scouting experience
Market knowledge
Qualifications
Languages
Location
Availability
Preferred type of opportunity
LinkedIn profile
CV
Scouting portfolio
Example reports
Contact information

Scouts may appear in the directory whether they are currently employed by a football club, open to opportunities or simply wish to be part of the wider professional scouting network.

Each scout can choose what information they wish to make publicly available.

Where publication is based on consent, the scout may withdraw that consent and request removal of their profile.

Scouts are responsible for keeping the information they submit accurate and up to date.

BelgianScoutNordics does not employ, represent or endorse individuals listed in the Scout Directory unless explicitly stated otherwise.

5. Publicly available information

Information submitted for public display in the BSN Scout Directory may be accessible to anyone visiting the website.

Scouts should therefore only publish information they are comfortable making publicly available.

Where technically possible, scouts may choose whether information such as their email address, phone number, CV, portfolio or professional profile links are displayed publicly.

6. Player Report Requests

Football clubs and professional recruitment staff may submit Player Report Requests through BelgianScoutNordics.

Information submitted may include:

Name of the requesting person
Club or organisation
Professional role
Email address
Phone number
Player name
Player's current club
Market or competition
Reporting type
Deadline
Match information
Additional comments or requirements

This information is used to review, manage and communicate about the relevant scouting request.

Information submitted through Player Report Requests will not be used for unrelated marketing purposes unless separate permission has been provided.

7. Legal basis for processing

Depending on the activity, BelgianScoutNordics may process personal information on one or more of the following legal bases:

Consent
For example, where a scout voluntarily agrees to have information published in the BSN Scout Directory.

Legitimate interests
For example, where processing is reasonably necessary to operate the website, respond to enquiries, communicate with users or manage scouting-related activities.

Contractual necessity
Where processing is necessary to provide something requested by a user or to take steps at their request.

Legal obligation
Where information must be processed or retained in order to comply with applicable law.

The GDPR requires organisations to identify and communicate the legal basis and purpose for processing personal information.

8. Wix

The BelgianScoutNordics website is built and hosted using Wix.

BelgianScoutNordics uses Wix functionality including services such as:

Website hosting
Wix Forms
Wix Members Area
Wix Analytics
Customer and lead management
Site search
Profile functionality
Website administration and security

Wix may process personal information on behalf of BelgianScoutNordics in order to provide these services.

Wix states that visitor data may be processed by Wix.com Ltd. and Wix group companies and subprocessors in different countries. Wix publishes a list of its subprocessors and states that international transfers are protected using appropriate safeguards in accordance with applicable data protection law.

9. Wix Analytics

BelgianScoutNordics uses Wix Analytics to understand how visitors use the website and to improve the website.

Analytics information may include:

Number of website visits
Unique visitors
Pages viewed
Traffic sources
General geographic location
Device or browser information
Website interactions and behaviour

This information is used primarily for statistical analysis and website improvement.

Where analytics technologies require consent, they will only be used where the visitor has provided the required consent through the website's cookie consent system.

10. Jotform

BelgianScoutNordics may use Jotform to create and manage online forms, including scouting-related forms, applications and requests.

When you submit information through a Jotform form, the information you provide may be processed using Jotform's systems.

BelgianScoutNordics will use information submitted through these forms only for the purpose described in the relevant form.

Jotform provides GDPR-related tools and a Data Processing Addendum for organisations using its services to process personal information.

11. Instagram and external content

The website may display content or links from external platforms such as Instagram.

When you interact with embedded or linked third-party content, the relevant provider may collect or process information according to its own privacy policy.

BelgianScoutNordics does not control the privacy practices of these external platforms.

12. Cookies and consent

The website uses cookies and similar technologies.

These may include:

Essential cookies required for website functionality
Security cookies
Preference cookies
Analytics cookies
Third-party cookies where applicable

BelgianScoutNordics uses Usercentrics for Wix to manage cookie consent.

Essential cookies may be used where necessary for the operation and security of the website.

Where required by law, non-essential cookies will only be activated after the visitor has provided consent.

Visitors can manage their preferences through the cookie banner or cookie settings available on the website.

Wix also recommends that site owners inform visitors about cookies and use a cookie consent mechanism where required.

13. Sharing of personal information

BelgianScoutNordics does not sell personal information.

Personal information may be shared or processed where necessary by service providers involved in operating the website, including:

Wix
Jotform
Cookie consent providers
Relevant technical service providers
Other providers used to deliver website functionality

Information intentionally submitted for inclusion in the public Scout Directory may naturally be viewed by website visitors, football clubs, recruitment professionals and other members of the public.

Information may also be disclosed where required by law.

14. International data transfers

Some service providers used by BelgianScoutNordics may process personal information outside the European Economic Area.

Where applicable, service providers are expected to use recognised safeguards for international data transfers.

Wix states that transfers between Wix entities and subprocessors are governed by appropriate safeguards designed to meet applicable data-protection requirements.

15. Data retention

Personal information will only be kept for as long as reasonably necessary for the purpose for which it was collected.

For example:

Scout Directory profiles may remain active while the scout chooses to participate.
Scout profiles may be removed following a withdrawal request.
Enquiries may be retained while communication remains relevant.
Player Report Request information may be retained for a reasonable period for administration, follow-up and record keeping.
Website account information may remain while an account remains active.
Information required by law may be retained for the legally required period.

When information is no longer required, it may be deleted or anonymised.

The GDPR requires organisations not to retain personal information for longer than necessary.

16. Your rights

Depending on the circumstances, you may have the right to:

Request access to your personal information
Request correction of inaccurate information
Request completion of incomplete information
Request deletion of your personal information
Request restriction of processing
Object to certain types of processing
Withdraw consent where processing is based on consent
Request data portability where applicable
Lodge a complaint with the relevant Data Protection Authority

The European Commission identifies these as core rights under the GDPR.

To make a privacy-related request, please contact:

s.beuls@belgianscoutnordics.com

17. Updating or removing a Scout Directory profile

Scouts participating in the BSN Scout Directory may update their profile information using the functionality provided on the website.

This may include information such as:

Current club
Role
Location
Markets
Qualifications
Availability
CV
Portfolio
LinkedIn profile
Contact preferences

A scout may also request removal of their profile by contacting BelgianScoutNordics.

18. Data security

BelgianScoutNordics takes reasonable organisational and technical measures to protect personal information against unauthorised access, misuse, loss, alteration or disclosure.

The website also relies on security measures provided by Wix, Jotform and other relevant service providers.

No online platform can guarantee absolute security, but reasonable precautions are taken to protect personal information.

19. CVs, portfolios and scouting reports

Scouts may choose to upload or link professional materials such as CVs, portfolios or example reports.

Before submitting such materials, scouts should ensure that they have the right to publish and share the information contained within them.

Documents should not contain confidential club information, unnecessary private information about other individuals or material that the scout is not authorised to share.

BelgianScoutNordics may remove material where there are reasonable privacy, confidentiality or legal concerns.

20. Information about other people

Users should avoid submitting unnecessary personal information relating to third parties.

Scouting reports should focus on relevant football observations and should not contain unnecessary private or sensitive information about players or other individuals.

21. Information relating to young players

Football scouting may involve the evaluation of youth players.

Information relating to young players should be limited to information that is reasonably necessary for legitimate football scouting and evaluation purposes.

Users should not submit unnecessary private or sensitive information concerning minors.

22. Changes to this Privacy Policy

This Privacy Policy may be updated when:

Website functionality changes
New services are introduced
The Scout Directory develops
New third-party providers are used
Data-processing practices change
Applicable legal requirements change

The latest version will always be published on this page.

23. Complaints

If you have concerns about how BelgianScoutNordics handles your personal information, you are encouraged to contact BelgianScoutNordics so that the matter can be reviewed.

You also have the right to lodge a complaint with the relevant national Data Protection Authority.

24. Contact

For questions, requests or concerns regarding your personal information or this Privacy Policy, please contact:

BelgianScoutNordics
Email: info@belgianscoutnordics.com